A closer look at our Logistics and Distribution Management Software
Explore the key features of Vision Suite's logistics and distribution management software, designed to improve efficiency, accuracy, and real-time tracking.
Delivery Planning
Delivery planning for any business can happen in a number of ways. Vision Distribution allows you to plan single- or multi-loads from the screen, providing a very simple user interface with the ability to drag and drop, as well as fully automated delivery planning.
Load Planning provides a simple user interface designed for companies with a few vehicles, where the majority of the planning is carried out in a manual fashion.
The Depot Planning interface is a sophisticated multi-depot, multi-vehicle load planning interface with the option of a fully automated route planning solution.
Load Planning
- Individual Load Planning
- Assignment of vehicle
- Overview of load parameters and profitability
Depot Planning
- Plan of multiple vehicles or trailers
- Overview of postal areas for each load
- Profitability and load planning overview
- Ability to drag & drop
- Colour key filterable search list
Drivers Manifest
- Option of paper or Vision EPOD
- Ability to include delivery notes with manifest
- Manifest fully configurable
- Export to 3rd Party Hauliers
3rd Party Pricing and Costing Matrix
- Each delivery area priced according to source
- Multiple charge bands
- Specific customer pricing
- Delivery point pricing (granular pricing)
- Flexible charge bands
- Minimum charging
- Surcharges (fuel, handling, etc)
- Transfer costings
- Final delivery vehicle costings
Multi-Site
Whether you run a single-site or multisite operation, the Vision multi-site solution is ideal. The complexity of multi-depot planning is something that few systems deal with.
Vision Distribution identifies both source and destination depots. Additional functionality provides the ability to determine a depot's capability and to plan deliveries through an alternative.
The transfer module provides control over what is sent between the depots, allowing either a fully automated transfer or a manual transfer whereby you specify which orders are to be transferred. This results in the production of a transfer manifest that is provided to both the source and receiving depot. As an additional safeguard, the delivering depot is only allowed to load plan items that are at the delivery depot or planned for transfer.
Depots and Areas
- Multi-Depot configuration
- Postal Code infrastructure
- Consolidated delivery areas
- Delivery Depot linked to Source Depot
- Delivery depot determination algorithm
3rd Party Pricing and Costing Matrix
- Each delivery area priced according to source
- Multiple charge bands
- Specific customer pricing
- Delivery point pricing (granular pricing)
- Flexible charge bands
- Minimum charging
- Surcharges (fuel, handling, etc)
- Transfer costings (standard or actual)
- Final delivery vehicle costings
Transfer Planning
- Automatic planning mode
- Manual selective planning
- Transfer manifests for sending & receiving depot
- Manifest consolidation
- Transfer costings
- Workflow controls
Vision ePod
Vision ePOD brings a whole new dimension to your distribution and logistics operation. No longer do your delivery drivers need to carry around scrappy bits of paper on which customers must scribble their name - ePOD replaces paper with an electronic handheld device.
ePOD is an electronic proof of delivery system which integrates directly into your Vision Distribution application to provide real-time data feeds between your drivers and central office.
How it works - In the Office
Once you have set the ePOD options for a vehicle, any delivery plans for that vehicle will be available to the driver once it has been finalised.
Once the driver confirms that he has left the depot, ETAs are calculated for all deliveries on the route. You can see at a glance the order in which the deliveries have been scheduled and the estimated times for each. If you are making a third-party delivery, your customer can be provided with confirmation that the delivery has left the depot and the delivery window.
As the driver makes deliveries, statuses, locations and (if required) returns are displayed on the planning screen. These updates can also be fed directly to your client.
How it works - On the Road
Using the Vision ePOD handheld device, the driver can download his delivery manifest once the transport office has finalised it, allowing the driver to modify the sort order of each drop using his knowledge of the route.
Once the driver has confirmed his leaving the depot, ETAs are calculated for each delivery. Should a delay occur the driver simply tells the system and if required, this update can be passed onto your client.
At the point of delivery, the Vision ePOD device allows the driver to not only confirm a clean delivery by capturing a signature but also to fail a delivery completely or partially. Should there be a delivery problem, the driver has to select a pre-defined reason - this, in turn, is transferred back to Vision Distribution for re-scheduling or to Vision Warehousing as a return back to stock.
As an additional security measure, Vision ePOD can request a PIN code on the delivery. This PIN code is used to ensure the delivery is being made to the correct customer, which is essential for high-value goods.
Features
- Drivers' daily manifests are transferred automatically to their handheld device
- Vision Distribution is updated in real time for deliveries completed
- Remaining delivery times are re-calculated automatically based on calculated time between postcodes
- Electronic transfer for customers' signature and acknowledgement
- Third-party real-time information
- High-value goods security
Benefits
- Reduces carbon footprint by reducing the amount of paper you use
- No space required to store paper PODs
- Better communication to your customers for delivery status
- More accurate insight into drivers’ daily activity
- Improves delivery efficiency
- You can make changes to drivers’ manifests in seconds
- Presents modern, professional image to customers
3PL Charging
Specifically designed for customers who provide delivery services for their clients, whether 3PL or 4PL, the charging matrix is designed to cope with any charging structure you can think of.
From a very simplistic single UK charge, the system can be divided into multiple areas with corresponding charges as well as differential pricing for goods starting their journey in different areas.
Pallet and case charging are standard in the system and customers can be individually switched between the two. Additionally, you can give your customer very specific pricing for a postcode, a region, a country or a granular as an individual delivery address.
As customer profitability is key, there are a number of reports available to provide you with appropriate management information. Additional charges, such as fuel surcharge, can be set at global or customer level.
When it comes to invoicing your customers, we have a flexible system that allows you to invoice your customers on demand or at scheduled intervals. Your clients are also able to receive their invoice electronically as a PDF with an accompanying CSV file for further analysis. The invoicing application will also interface with your financial system, eliminating the need for double keying and removing costly input errors.
Features
- Postal code derived
- Ability to have regions and areas
- Pallet or case pricing
- Source depot specific pricing
- Individual customer configuration
- for specific pricing
- for delivery point pricing
- for delivery depot allocation
- Surcharges & Additional Charges
- Sliding band matrix
- Minimum charges
- Electronic invoicing
3PL Client Access
Access to information is something that is essential to businesses. Complete visibility is essential in today's environment. It's no longer acceptable to tell your clients that they'll receive their reports tomorrow - your customers want reports instantly. Vision Customer Information System (VCIS) has been developed to provide instant access for your customers.
VCIS provides access to stock information, allowing customers to advise you of goods arriving and provide delivery destinations. Customers also have the ability to view and track delivery and order statuses, as well as access to over 30 reports which can be exported to Word, Excel, PDF & CSV. Accounts can also be managed. VCIS is a web-based customer tool that is scalable, providing ease of use whether you have a handful of customers, or tens of thousands.
Vision Warehousing
- Pre-advice
- Product management
- Stock information
- Despatch goods
Vision Distribution
- Delivery tracking
- EPOD notifications
- Signed POD (Proof of delivery)
- Electronic POD
- Delivery Costings
Vision EDI
- Ability to configure reports
- Notification settings
- Scheduling
Vision Invoicing
- View invoices
- Copy invoices
- Payments online
- Statements
Have a question?
For more information on our Logistics and Distribution Management Software, please get in touch today. We’re happy to answer any of your questions.
Vision Suite is compatible with Windows
